Privacy notice

Draft for the committee to review. This describes what the website actually does. Items in [square brackets] must be completed by South Staffs Shows before launch. It is not legal advice.

Who we are

South Staffs Shows runs equestrian shows in South Staffordshire. Contact: southstaffsshow@hotmail.co.uk. [Name of the person or organisation responsible for personal data – to be confirmed.]

Message form

If you use the message form we collect your name, email address, subject and message. We use them only to answer your message. Messages are stored privately and can be read only by authorised show staff, and replies are sent by email from the website. We keep messages for [retention period – to be confirmed by the committee] and then they are removed. Our lawful basis is our legitimate interest in answering questions you ask us.

To limit spam we check how quickly a form is submitted and how many messages come from one connection. For this we store a one-way scrambled code of your connection, not your IP address in readable form.

Visitor statistics

We count page views, downloads and clicks on sponsor, booking and social links using our own server. We use no cookies for this, store no IP addresses, and do not share the data. The visitor code used to count unique visitors is scrambled and changes every day, so it cannot follow you from one day to the next. We ignore visitors whose browser sends “Do Not Track” or “Global Privacy Control”.

Staff sign-in

Authorised staff sign in with Google. Google handles that sign-in under its own privacy policy. We record staff actions in an activity log.

External links

Links to Facebook, sponsors and booking sites take you to other websites with their own privacy policies.

Your rights

You can ask to see, correct or delete the information we hold about you by emailing us. You can complain to the Information Commissioner’s Office (ico.org.uk).